The latest advice from Gas Safe Register is yes, you must provide your tenant with a record of safety checks completed within 28 days of the check being completed and you must keep an auditable copy. The record will need to be kept until two further gas safety checks have been carried out and, for an appliance or flue that is removed from the premises, for a period of 2 years from the date of the last check of that appliance or flue. 

A common method of providing a record of safety checks is using a ‘landlord gas safety record’. These are sometimes referred to as a ‘Gas Safety Certificate’ or ‘CP12’ form. The record of a gas safety check must contain the following information:

• a description of and the location of each gas appliance or flue checked;
• the name, Gas Safe registration number and signature of the engineer carrying out the checks (an electronic signature is acceptable);
• the date on which the appliance(s) or flue(s) were checked;
• the address of the property at which the appliance(s) or flue(s) are installed;

• the name and address of the landlord (or your agent where appropriate);

• any gas safety defect identified and any remedial action taken by the registered engineer;
• confirmation that the safety checks completed complied with the requirements of the Gas Safety (Installation and Use) Regulations 1998 (GB and Isle of Man) and Gas Safety (Installation and Use) Regulations 2004 (Northern Ireland).

If you’re a landlord and would like more information to ensure you are compliant in respect of gas-safety for your tenants, get in touch today on 07796 695551.